Solved: User won't hide from Global Address List GAL in Exchange 2007 | Experts Exchange (2022)

Solved: User won't hide from Global Address List GAL in Exchange 2007 | Experts Exchange (1)

Come for the solution, stay for everything else.

Start Free Trial

Solved: User won't hide from Global Address List GAL in Exchange 2007 | Experts Exchange (2)

cokemit

Solved: User won't hide from Global Address List GAL in Exchange 2007 | Experts Exchange (3)asked on

Hello, we are running Exchange 2007 and we are having an issue hiding former users from the global address list. I wasn't able to find any other threads about this but we go into the user’s properties and select "Hide from Exchange address lists" but the account will not disappear on the gal. We are running a single domain and I have checked to make sure "Hide from gal" was both checked in Exchange and AD which it is, but the accounts are still showing up. Any thoughts?
TIA
-Jeff

Exchange

Active Directory

Solved: User won't hide from Global Address List GAL in Exchange 2007 | Experts Exchange (4)

Last Comment

ClimbGuy

8/22/2022 - Mon

Shreedhar Ette

Hi,

Refer these:
https://www.experts-exchange.com/Software/Server_Software/Email_Servers/Exchange/Q_23939979.html

https://www.experts-exchange.com/Software/Server_Software/Email_Servers/Exchange/Q_22790088.html

I hope this helps,
Shree

martingagnon

Once you have checked Hide from Exchange Address List, you have to update the Global Address List to make the user disappear.

Run the following EMS Script to update your GAL
Update-GlobalAddressList

-------------------
Martin Gagnon, MCSA, MCITP:DBA, MCTS:Exchange Server 2007, VCP
www.ITGeneration.ca

This is the best money I have ever spent. I cannot not tell you how many times these folks have saved my bacon. I learn so much from the contributors.

rwheeler23

ASKER

cokemit

(Video) Microsoft Outlook 2016 Emails: Global Address List

Thanks, I have marked the option to "hide" on both AD and Exchange, but it will not go away, and this has been months ago since I told them to hide but refuse to. I have run the cmd update-globaladdresslist and it runs but gives me a warning that "Offline Address Book is invalid and could not be updated".

martingagnon

The following command will return all mailboxes marked as "Hidden from address list". Use it to confirm the users you want hidden are really configured as hidden.

get-mailbox | WHERE {$_.HiddenFromAddressListsEnabled -eq $True} | ft Displayname, HiddenFromAddressListsEnabled

Let me know if you get something interesting out of this command.

Martin Gagnon, MCSA, MCITP:DBA, MCTS:Exchange Server 2007, VCP
www.ITGeneration.ca

Get an

unlimited membership

to EE for less than $4 a week.

Unlimited question asking, solutions, articles and more.

martingagnon

So then the problem seems to come from the address list itself. First, I need to know how many Address List do you have?

Get-AddressList
Then, update those AL
Get-AddressList | Update-AddressList

Do you still get the error? If no, verify the Offline Address Books

Get-OfflineAddressBook | FT Name,AddressLists
What address list is it associcated with?
Try to update the OAB by running an update only on that OAB
Update-OfflineAddressBook

Provide any error you are getting.

-------------------------
Martin Gagnon, MCSA, MCITP:DBA, MCTS:Exchange Server 2007, VCP
www.ITGeneration.ca

ASKER

cokemit

Thanks Martin, when I Get-AddressList | Update-AddressList I get the attached errors

also in the even viewer:
Event ID 9360
OALGen encountered an error while generating the changes.oab file for version 2 and 3 differential downloads of address list "\Global Address List". The offline address list has not been updated so clients will not be able to download the current set of changes. Check other logged events to find the cause of this error.
If the cause of the problem was intentional or cannot be resolved OALGen can be forced to post a full offline address list by creating the DWORD registry key "HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\MSExchangeSA\Parameters\OAL post full if diff fails" and setting it to 1 on this server. When OALGen next generates the offline address list clients will perform a full OAB download. After that time the registry key should be removed to prevent further full downloads.

and

Event ID 9340
A new parent Legacy Exchange DN container value '/o=company name/ou=Exchange Administrative Group (************)/cn=Recipients' was found during generation of the differential update file for offline address list '\Global Address List'. This will force clients using this offline address list to do a full download of the offline address list.
- Default Offline Address List

Thanks
-Jeff

Error.bmp

martingagnon

I guess this setup is an update from 2003, right? If so, do you still use Exhange 2003?

------------------------------------------
Martin Gagnon, MCSA, MCITP:DBA, MCTS:Exchange Server 2007, VCP
www.ITGeneration.ca

(Video) Exchange 2016 - Update your Address Lists

I started with Experts Exchange in 2004 and it's been a mainstay of my professional computing life since. It helped me launch a career as a programmer / Oracle data analyst

William Peck

ASKER

cokemit

To my knowledge when we migrated we had a clean install of 07 on a new server, ran them parallel and then migrated the boxes over. We do not currently use 03, but at one point 03 was still running on our network because our BES server needed it until we upgraded to the latest version of BES.

martingagnon

Hi, the most complete, accurate and understandable reference regarding the problem you are experiencing is here :

http://blogs.msdn.com/dgoldman/archive/2005/11/18/OAB-PDN-Changes-and-Exchange-Site-Consolidations.aspx

I'm reading through the document now and will suggest later today what I think would be best for you, according to the information you provided so far.

------------------------------------------
Martin Gagnon, MCSA, MCITP:DBA, MCTS:Exchange Server 2007, VCP
www.ITGeneration.ca

I tried doing that OAB Update and look for errors, but it came back successful.
Process MSExchangeFDS.exe (PID=4828). The dial plan prompt synchronization task has completed successfully. Dial plan name: "VX1200", GUID: d80ed796-a8d3-4068-b1e5-506cec99b3da

Get an

unlimited membership

to EE for less than $4 a week.

Unlimited question asking, solutions, articles and more.

martingagnon

When you say you ran the OAB update do you mean you ran the Update-OfflineAddressBook EMS command?

------------------------------------------
Martin Gagnon, MCSA, MCITP:DBA, MCTS:Exchange Server 2007, VCP
www.ITGeneration.ca

ASKER

cokemit

Found another:

(Video) i quit strategy session sales calls (here's my old script with all my secrets)

Event 9327
OALGen skipped some entries in the offline address list '\Global Address List'. To see which entries are affected, event logging for the OAL Generator must be set to at least medium.
- Default Offline Address List

ASKER

cokemit

I went into ESM and right clicked the offline folder and clicked "update"

Experts Exchange is like having an extremely knowledgeable team sitting and waiting for your call. Couldn't do my job half as well as I do without it!

James Murphy

ASKER CERTIFIED SOLUTION

martingagnon

Log in or sign up to see answer

Become an EE member today7-DAY FREE TRIAL

Members can start a

7-Day Free trial

then enjoy unlimited access to the platform

Sign up - Free for 7 days

or

Learn why we charge membership fees

We get it - no one likes a content blocker. Take one extra minute and find out why we block content.

Not exactly the question you had in mind?

Sign up for an EE membership and get your own personalized solution. With an EE membership, you can ask unlimited troubleshooting, research, or opinion questions.

ask a question

martingagnon

Have you corrected the entry? If yes, have you updated the AL and the GAL? Do you still get the error that some objects are invalid?

-------------------------------------
Martin Gagnon, MCSA, MCITP:DBA, MCTS:Exchange Server 2007, VCP
www.ITGeneration.ca

ASKER

cokemit

(Video) Outlook Troubleshooting Training for Technicians Video 5

I corrected it and I did not get the Invalid Error

Get an

unlimited membership

to EE for less than $4 a week.

Unlimited question asking, solutions, articles and more.

martingagnon

Please restart your mail client and verify if the desired users are hidden now.

ASKER

cokemit

They are still in there, I also did a send/receive, download address book

ASKER

cokemit

Ok for fun I wanted to Re-enable the user and unhide it from the address list (to try and rehide the user) and this is the error I got when I tried to apply the settings

error-2.bmp

All of life is about relationships, and EE has made a viirtual community a real community. It lifts everyone's boat

William Peck

ASKER

cokemit

After I fixed that error in the update-offlineaddresslist I did what Martin said and updated the GAL and OAB at first the users did not disapear, but I went into Exchange and unselected the user from being hidden, applied the settings then re-added them as hidden, went back into the shell updated the GAL and OAB and the user was now hidden.

Thanks Martin!

ClimbGuy

"I went into ESM and right clicked the offline folder and clicked "update"

The above worked great for me. It failed but in failing it indicated to me that the Exchange System Attendant Service was not running. Started up the service and then was able to succesfully update the offline folder.

Followed that up with a fresh download of the Global Address book from the Send/Receive option in Outlook and the Global Address book was back to normal. No longer showing hidden mail boxes. Thank you!

(Video) 04 Deploying Office 365

FAQs

How do I hide someone from the Global Address List? ›

Hide recipients from address lists
  1. Mailboxes: On the Account tab, select Manage contact information. ...
  2. Groups: On the Settings tab, select Hide this group from the global address list.
  3. Resources: Click the pencil and select Hide from address lists (GAL).
  4. Contacts: Select Hide this from the global address list.
Jun 15, 2022

How do I hide contacts in GAL? ›

How do I show a user in the Global Address List? ›

Adding/Removing a User From the GAL
  1. Click on the Domain Settings icon.
  2. Select Accounts from the navigation menu and ensure that the Users tab is highlighted.
  3. Click on the user to edit their settings.
  4. On the User card, enable or disable the Show in Global Address List setting as needed.
  5. Be sure to save the changes.

How often does Exchange update the GAL? ›

The Global Address List (GAL) is a direct view of the current mail object state of Exchange; It is not downloaded to Outlook. The Offline Address Book (OAB) and/or Offline Global Address List is generated every 8 hours for up to one hour.

How do I hide groups from Gal? ›

Hide Groups and Users from Exchange or Office 365 GAL

You can hide any user or group from the Exchange address book by using the Hide from address list option. This option can be enabled in the user's properties through the Exchange Admin Center (EAC).

How do I stop my address from being public? ›

Steps You can take to Protect Your Privacy
  1. Immediately establish a P.O. Box or CMRA (commercial mail-receiving agency) and NEVER receive mail or packages at home. ...
  2. Remove your home address from any of your company filings with the State and DO NOT serve as your own Registered Agent sharing your home/street address.
Jan 23, 2020

How do you hide from gal in Attribute Editor? ›

How to: How to Hide Contacts in Global Address List in Outlook
  1. Step 1: Launch Active Directory. Launch Active Directory from your Domain Controller.
  2. Step 2: Enable Attribute Editor for Users. ...
  3. Step 3: Access Attribute Editor. ...
  4. Step 4: Hide User from Global Address List.
Jan 7, 2016

How do I hide members of a distribution list? ›

This is your “blind carbon copy” option, meaning that your email recipients will not see other names on the list. Once you click on the Bcc button, you'll be able to select names from your contact list. Once you've selected all your desired contacts, click OK and they'll be added to the Bcc field.

How do you hide contacts without deleting them? ›

To hide several entries, check them off and click on the label icon above.
...
Hide several contacts
  1. Click the icon for each contact you want to hide; the icon will turn into a checkbox.
  2. When you've selected all the contacts you want to hide, click on the three dots at the top of the page.
  3. Click on “Hide from contacts.”
Aug 25, 2021

How do I sync Global Address List? ›

You can manually synchronise your address book with the Global Address Book. In Outlook, click 'File', select 'Account Settings', then select 'Download Address Book...' Uncheck 'Download changes since last Send/Receive', then click 'OK'.

How do I edit my Global Address List? ›

Click on the gear icon and click on the options. Update the field you would like changed and click the save button. This information will propagate in the Global Address Book.

How long does it take to update the GAL? ›

How long will changes made to accounts within the Global Address List take to appear? After a change is made, it may take up to 24-48 hours for those updates to be reflected in the GAL. Depending on the client (Outlook desktop client) you're using, you may see the modifications sooner.

How do I update my gal? ›

Q: How do I update my information in the Global Address List (GAL)? A: To update your Primary Personnel Email Address, go to the ID Card Office (IDCO) Online application. If you do not know what to enter, check the in-application Help or ask someone in your workgroup.

How long does it take to update Global Address List? ›

It can take up to 24 hours for updates to become available in Outlook or for users to view the GAL after they install GWSMO.

How do you check if a mailbox is hidden from Gal? ›

Double click your Shared Mailbox that appears in the list or select the pencil icon to edit the properties. You will see that 'Hide from address list' is unselected. Since you want the account hidden from the address list, you need to select the check box. This makes your address hidden the from GAL.

How do I hide groups from feed? ›

To prevent Facebook group posts from appearing on your feed, simply select the “Unfollow group” option.

How do I know if my mailbox is hidden? ›

The Get-Mailbox cmdlet includes the property HiddenFromAddressListsEnabled and this property indicates whether the mailbox is hidden from GAL or not. So we can query the mailboxes with where filter by checking whether the property HiddenFromAddressListsEnabled is set to true or not.

How do you hide public records? ›

How to remove my name from public records in 10 easy steps
  1. Step 1: Google yourself. ...
  2. Step 2: Change your address and phone number. ...
  3. Step 3: Start a business. ...
  4. Step 4: Visit the county clerk's office. ...
  5. Step 5: Take a trip to the DMV. ...
  6. Step 6: Make the rounds. ...
  7. Step 7: Request removal from information brokerage services.
Jun 19, 2018

How do you remove information from public records? ›

Below are three actionable tips to remove your information from public online records.
  1. Delete Your Social Media Footprints. Facebook and Twitter would be what you're probably going to focus on the most here. ...
  2. Delete Old Emails and Email Accounts. ...
  3. Ask Data Brokers to Delete Your Records.
Jun 15, 2021

How do I remove my information from fast people search? ›

How to Remove Yourself from Fast People Search
  1. Go to their removal site, https://www.fastpeoplesearch.com/removal. ...
  2. Type in your name to the search box.
  3. Find your listing and click “view free details”.
  4. Click “remove my record”.
  5. Your listing should be removed within 24 hours.

How can you prevent people from expanding distribution list? ›

Prevent Distribution Group Expansion
  1. Open the Exchange Admin Center.
  2. Select Recipients in the sidebar.
  3. Click on Groups.
  4. Expand the plus sign and choose Dynamic Distribution Group.
  5. Enter the Display name, Alias, Recipient types who will be members and add rules to filter by attributes.
  6. Click Save when finished.
Apr 18, 2018

How do you keep your contact list private? ›

You're Making a Big Mistake
  1. Go to Settings and search for “permission”
  2. Tap a Permission Manager result then launch Permission Manager.
  3. Tap the Contacts permission.
  4. Go through the “Allowed” list and switch to “Deny” any apps that do not absolutely need access to your contacts list to function.

How do you hide contacts without numbers? ›

How to hide contacts without phone numbers in Android - YouTube

How do I protect my contact list? ›

Limit which apps access your address book.

On a recent Android phone, like the Samsung Galaxy S21, try Settings -> Privacy -> Permission Manager -> Contacts. See which apps are in the Allowed list, and remove permissions as needed.

What is the gal? ›

A Guardian ad Litem is an advocate for a child whose welfare is a matter of concern for the court. In legal terms, it means "guardian of the lawsuit."

How do I add contacts to Global Address List in exchange? ›

Step 1: Add contact information in the Create New Contact section. In Contact Name, enter the name that you want to appear in the Global Address List. In Email Address, enter the email address of the contact that is outside your organization. Select the Organizational unit if necessary (depends on your plan).

Why is my global address book offline? ›

The offline copy of the Global Address List is the Offline Address Book (OAB). It is created when Outlook is running in Cached Exchange Mode.

How does the Global Address List work? ›

The Microsoft Exchange Global Address List (GAL) is a list of all end users and their respective email addresses within an Exchange Server organization that uses Microsoft Outlook for email. A global address list allows both administrators and users to find fellow employees' email addresses and send them messages.

How do I set the Global Address List as default? ›

How to change your default Address Book to the Global Address...
  1. In Outlook, click the Address Book button.
  2. Click on Tools and then Options...
  3. Select “Global Address List” from dropdown box under “When opening the address book, show this address list first:”and click OK. (opens in new tab) (opens in new tab)

How do I hide contacts in one plus? ›

How Hide Your Telephone Number on Android OnePlus6 - YouTube

How do you make your contact list private? ›

To keep the names and e-mail addresses of people included on a personal distribution list private, or hidden, use the Bcc field. Notes: It's not possible to display the distribution list name in the To box without allowing recipients to expand it and show the entire list of names and e-mail addresses.

How do I make my contacts invisible on Android? ›

How to hide contacts without phone numbers in Android - YouTube

Can we hide contacts in Mi phone? ›

On your Xiaomi phone, find and tap the Contacts app. Tap the Menu button, and then select Settings. Tap Display preferences. Slide the Hide incomplete number switch to the right.

How do I unhide a contact in one plus? ›

Go to Settings > Advanced > OnePlus Switch; Tap on Backup and Restore, then select Restore Backup; Choose Contacts, tap Restore.

How do you lock contacts? ›

How to Add Contact Information to Lock Screen on Android Phone

What is the meaning of starred contacts only? ›

Once you mark a user with 'a star', Gmail will automatically place these users into the “Starred” group, for quicker access. The feature can also be synced with contacts marked as favourite on a users Android phone as well. According to Google,"Starred contacts will stay in sync with Android Favorites.

How do you make a blind email list? ›

How to Create a Blind Copy Mailing List in Gmail
  1. Sign in to your Google Gmail account. ...
  2. Click the “New Group” option. ...
  3. Click the name of the mailing list to select it. ...
  4. Click “Gmail” in the top left corner, then click “Compose” when you want to send a message to everyone in your blind copy mailing list.

How do I send a group email without showing all recipients? ›

BCC – Undisclosed Recipients

Create the email and then start to input the email addresses you want to send it to in the BCC. The BCC stands for Blind Carbon Copy. That means no one can see who the email is going to. When you send the message, it will be sent to all of the people in your BCC.

How do you hide messages on Android without deleting? ›

You can do this by archiving messages in the Messages app, or by installing an app with a password-protected mailbox feature such as GO SMS Pro.

How do I hide my number on M? ›

To block your number on Android:
  1. Open the Phone app.
  2. Open the Menu.
  3. Select Settings.
  4. Click on Call settings.
  5. Click on Additional settings.
  6. Click on Caller ID.
  7. Choose Hide number and your number will be hidden.
Jun 15, 2021

How do I view read only contacts? ›

in Android under contacts go to settings and select "Contacts to display" - here you can chose which account to include in your contacts list. You can also chose a mix of them under "Customize" 2. to manage 'read only' accounts, you may go online to your respective services (e.g. Facebook, WhatsApp, Viber, etc.)

How do I change my default operator settings? ›

Android:
  1. Open the Settings apps.
  2. Tap Apps & Notifications.
  3. Tap Advanced.
  4. Tap Default Apps.
  5. Under Default Apps, you will find 'Phone App' which you can tap to change the default.

Videos

1. BECs and Beyond: Investigating and Defending Office 365 - Douglas Bienstock
(0xdade)
2. An Inside View of Microsoft Exchange 2010 SP2 - EPC Group
(EPC Group.net)
3. PhillyPoSH 5/5/2016 - Steve Parankewich - PowerShell EWS
(Philly PoSH)
4. Leverage software power on STM32 microcontrollers
(Witekio)
5. Special Operators & Making Finds more powerful in FileMaker - Beginners
(FileMaker Training Videos)
6. What Have We Learned from Market Design
(Boston University)

Top Articles

Latest Posts

Article information

Author: Lidia Grady

Last Updated: 12/22/2022

Views: 6264

Rating: 4.4 / 5 (45 voted)

Reviews: 92% of readers found this page helpful

Author information

Name: Lidia Grady

Birthday: 1992-01-22

Address: Suite 493 356 Dale Fall, New Wanda, RI 52485

Phone: +29914464387516

Job: Customer Engineer

Hobby: Cryptography, Writing, Dowsing, Stand-up comedy, Calligraphy, Web surfing, Ghost hunting

Introduction: My name is Lidia Grady, I am a thankful, fine, glamorous, lucky, lively, pleasant, shiny person who loves writing and wants to share my knowledge and understanding with you.